Today in this blog post, we will discuss what fleet management software is, what its functions are, and what things to consider before choosing the best fleet management software. Improving the efficiency of your fleet is possibly one of your most important objectives yet.
If you however have not capitalized in a vehicle fleet management software or haven’t certainly noticed results from the software you capitalize it in. It’s possibly because you didn’t expect much from it in the first place.
Do you know what fleet management software is? Fleet Management Software (known as FMS) is a kind of computer software that facilitates every individual to execute a range of particular jobs in the management of any or all aspects associated with fleet vehicles that may be monitored by a company, government, or other corporation.
These particular tasks include all the tasks from start to end. That might start from vehicle acquisition to its maintenance and lastly its disposal. Fleet management software is, directly and indirectly, interrelated to fleet management.
First of all, it was created on mainframe computers in the 1970s and was transmitted to personal computers in the 1980s when it became effective. However, in some years, Fleet Management Software has been rendered accessible more efficiently than SaaS.
Fleet management software has become increasingly essential and complicated as the number of vehicles increases because legislation is made. The development of Fleet management software is straightforward, it can be evolved in-house by the corporation or institution or acquired from a third-party association. It differs greatly due to its intricacy and expenditure.
It is software that facilitates a person to perform their tasks in the management sector or any other aspects related to fleet vehicles. We can use Fleet Management Software to store, process, monitor, report, import, and export information.
You can import information from several external sources by using this software such as gas pump processors, regional authorities for regulating vehicle enrollments (for instance DVLA), financial organizations, insurance databases, vehicle specification databases, mapping networks, and internal references such as human resources and property.
Vehicles and equipment are important to the prosperity of your organization but maintaining these assets rolling and successful is a continual juggle between maintenance schedules, fuel receipts, vehicle inspections, driver assignments, recalls, and much more.
Whenever you plan to purchase the best fleet management software, you must have to look that the option has the three following given core features. The three core features include Driver Management, Vehicle Management, and Operations Management. Let’s discuss these three core features in brief.
You must be thinking about what comes under driver management. Driver management is related to monitoring and measuring several important driving parameters. Some of the driving parameters include acceleration, harsh braking, speeding, and over-idling.
These driving parameters are required to share the feedback with the drivers so that they can take corrective measures to execute various tasks:
– It helps to improve the efficiency of drivers and increase productivity.
– It helps in decreasing the chances of accidents.
– It lowers the quantities of overall fuel consumption.
– It helps in improving the performance of vehicles.
– If you develop good driving habits, it will also increase driver retention.
It becomes easy to manage vehicles in businesses and organizations with the best fleet management software. Sometimes, things may get complicated, costly, and time-consuming as the fleet grows in size.
There are various products available to track the vehicle’s position and monitor its real-time locations. Vehicle management may comprise a GPS vehicle tracking system and a fleet alarm system. Let’s discuss these tracking systems used for vehicle management purposes.
GPS vehicle tracking system facilitates fleet managers to trace and view the real-time locations of their cars. This facilitates them to figure out where vehicles are at any particular point of time as well as whether they are running, waiting, or placed at a particular place.
GPS tracking assists fleet managers to increase productivity and provides detailed information to clients about measured delivery times, improving overall customer insights. Most fleet management outlets install GPS tracking systems through the driver’s phone to know about every moment.
A fleet alarm system is a kind of vehicle management system that alerts you of problems while your automobiles are in operation. For example, an alarm system notifies a driver to put off their engine if they have been interrupted with the engine operating for a long period of eternity.
This can help reduce the unnecessary wastage of fuel. If the driver does not do as per the system notifications, the fleet manager may receive a message as well to call the driver.
Fleet operations management features refer to route planning and monitoring, management of fuel costs, and management of various tasks.
a. Planning of routes and their management
Using the best Fleet management software, Fleet Managers optimize the route by assessing past executions for the logged journeys as well as anticipating prospect events. This assists in earlier arrival times and a promising customer experience.
b. Management of Fuels
The rising costs of Fuel form a crucial part of fleet operations appropriation. Route planning automatically helps in reducing fuel consumption and costs will decrease.
c. Task management
The optimization of vehicles, drivers, and routes to ensure that each order is fulfilled as soon as possible, resulting in a better customer experience, everything comes under task or operations management.
Fleet management software provides all the detailed information on the real-time location of each product. So, in case of delays, customers can be notified in time and if the need is, compensated accordingly.
Without the use of proper management systems, it is impossible to control things. So if you want to ease things up, we have brought a hassle-free and easy fleet management system.
If you want someone to help you manage company vehicles, keep the vehicles tracing, increase their efficiency, manage costs, direct drivers, and boost overall business operations, we have come up with the best fleet management software known as E-fleet Care.